![]() Check the boxes next to the data you want to display, and click OK.įor example, this is how we can filter data in the Region column to view sales only for East and North:ĭone! The filter is applied to column A, temporarily hiding any regions other than East and North.Uncheck the Select All box to quickly deselect all data.Click the drop-down arrow for the column you want to filter.To filter data in Excel, do the following: When you hover over the arrow, a screen tip displays (Showing All). Whatever method you use, the drop-down arrows will appear in each of the header cells:Ī drop-down arrow in the column heading means that filtering is added, but not applied yet. Use the Excel Filter shortcut to turn the filters on/off: Ctrl+Shift+L.On the Home tab, in the Editing group, click Sort & Filter > Filter.On the Data tab, in the Sort & Filter group, click the Filter button.Once the column headings are in pace, select any cell within your dataset, and use one of the following methods to insert filter. When you filter data in Excel, only the entries you actually want to see are displayed, and all irrelevant items are temporarily removed from view.įor Excel AutoFilter to work correctly, your data set should include a header row with the column names like shown in the screenshot below:.However, sorting does not hide any entries, it only puts the data into a new order. When you sort data in Excel, the entire table is rearranged, for example alphabetically or from the lowest to the highest value.The difference between sorting and filtering in Excel is as follows: For dates: Sort Oldest to Newest, Sort Newest to Oldest, and Sort by Color. ![]() For numbers: Sort Smallest to Largest, Sort Largest to Smallest, and Sort by Color.For text values: Sort A to Z, Sort Z to A, and Sort by Color.After applying a filter, you can copy, edit, chart or print only visible rows without rearranging the entire list.Īpart from numerous filtering options, Excel AutoFilter provides the Sort options relevant to a given column: You can filter rows in Excel worksheets by value, by format and by criteria. Filter by selected cell's value or formatĮxcel Filter, aka AutoFilter, is a quick way to display only the information relevant at a given time and remove all other data from view.How to apply filter to one or multiple columns.To learn more about filtering in Excel, please click on the links below. Luckily, Microsoft Excel makes it easy for you to narrow down the search with a simple yet powerful Filter tool. If working with large data sets, it can be a challenge not only to calculate data, but also to find the relevant information. You will also learn how to remove filters, and how to fix Excel AutoFilter not working. In this tutorial, you will learn how to filter data in Excel in different ways: how to create filters for text values, numbers and dates, how to use filter with search, and how to filter by color or by selected cell's value.
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